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Clinical Operations Manager

at Yale University

Posted: 10/8/2019
Job Reference #: 1396162
Keywords: operations

Job Description

STARS Requisition number

Posting Position Title
Clinical Operations Manager

Essential Duties
1. Evaluates the effectiveness of clinical operational procedures and makes or recommends changes to facilitate the highest level of patient service and access. Identifies issues that impede delivery of quality patient access; develops and implements short-term improvements and plans for long term process improvements. Partners with members of the leadership team to develop long term objectives for the practice related to access productivity, compliance, communication and patient satisfaction. 2. Monitors and analyzes monthly clinical statistics and key productivity and patient satisfaction indicators to assess accuracy and effectiveness of processes, and identifies trends or items requiring immediate corrective action. 3. Monitors and enforces compliance with existing policies and procedures, Practice Standards, HIPAA regulations and other compliance standards throughout all clinical activities. Develops budgetary forecasts. 4. Oversees the monitoring and enforcing of customer service standards for staff members addressing deficiencies. Resolves patient service and clinical issues by interfacing with clinic staff, YNHH, YMA management, faculty and other clinical operations managers. 5. Oversees clinical operations of section by ensuring appropriate staffing, training, ongoing education, and monitoring of day-to-day activities. Approve and monitor all personnel functions including staff schedules, payroll, time-off, and attendance and lunch schedules; arrange appropriate coverage. 6. Directly monitors patient throughput in real time to ensure effectiveness, efficiency and safety are priorities in moving patients through their clinical visits. Makes on the spot adjustments to improve throughput when necessary. 7. Works with the clinical leadership and other key departmental clinical/administrative staff on matters relating to practice performance and clinical issues in accordance with budget, goals and benchmarks. Provides leadership and direction to clinical staff where appropriate. 8. Researches and develops proposals for internal and external program initiatives and new administrative and clinical opportunities and advises leadership on the impact of new projects or initiatives. Prepares special analyses, reports and complex modeling to support the decision-making process. Analyzes proposals and determines cost, benefits, risks and liabilities. 9. Streamlines communications between EMR, team, physicians, and clinical staff. Establishes, implements and monitors medical record protocols and procedures. Ensures office compliance with Federal/state/local regulations. 10. Monitors clinician work schedule assignments for best utilization of space, maximum productivity, and adherence to clinic session guidelines. Builds templates and performs maintenance on schedules as necessary. 11. Represents area with regard to facility concerns, maintenance and security. 12. Keeps current in clinical management and process improvement concepts through involvement in professional organizations, seminar attendance, user group meetings and individual research.

Required Education and Experience
Bachelor's degree in relevant field and 2 years of related technical experience; or an equivalent combination of education and experience.

Duration Type

Work Week
Flexible or Non-Standard (for anything other than Standard)

University Job Title
Clinical Operations Manager

Worksite Address
20 York Street
New Haven, CT 06510

Work Location
Medical School Campus

Drug Screen

Health Screening

Original Posting Date

Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Searchable Job Family

Total # of hours to be worked:

Position Focus:
Under the direction of clinic leadership in an oncology setting, manages the planning, organization and daily operations of the clinical and administrative activities of a complex clinical practice. Develops, implements, and monitors programs, policies and procedures to ensure the highest quality of patient care and satisfaction through effective supervision of staff, operational efficiency, and best utilization and productivity of staff.

Preferred Education, Experience and Skills:
Master’s degree in Health Administration or related field. Working experience in a complex medical practice. Oncology experience. Previous experience with labor relations.

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Compensation Grade
Clinical & Research

Compensation Grade Profile
Clinical Operations Manager (23)

Bargaining Unit
None - Not included in the union (Yale Union Group)

Supervisory Organization
Comprehensive Cancer Center - Smilow Ambulatory Services

Time Type
Full time

Required Skill/Ability 1:
Demonstrated and proven supervisory skills in a healthcare environment involving staff selection, evaluation, training, and staff development. Ability to assess and communicate long term goals across multiple units.

Required Skill/Ability 2:
Outstanding interpersonal skills to effectively communicate critical information across all levels of management, faculty and staff in both written and oral media.

Required Skill/Ability 3:
Ability to use complex computer systems (i.e. EPIC, Oncore) and more traditionally used systems (i.e. Microsoft Office) to track, monitor and communicate essential data and information across the organization.

Required Skill/Ability 4:
Thoroughly skilled in developing workflow processes for optimal productivity and staff commitment to excellence and outstanding patient care.

Required Skill/Ability 5:
Ability to work in a team environment.

Yale University is a tobacco-free campus