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Associate Director 3

at Yale University

Posted: 7/30/2019
Job Reference #: 1385313

Job Description

STARS Requisition number

Posting Position Title
Deputy Director, Office of Animal Research Support

Essential Duties
1. Directs, monitors, and assesses needs and directs the application of resources of an administrative University office dealing with one or more major functional areas. 2. Directs and implements solutions to problems that are routine to complex in nature and that affect multiple functional areas of responsibility. 3. Plans and/or participates in planning University activities on a long-term basis to comply with University goals and objectives. 4. Establishes and implements consistent university-wide policies in multiple functional areas of responsibility. 5. Ensures that University office policies and procedures are in compliance with federal, state, and local laws and ordinances. 6. Develops and monitors goals and objectives for managerial and professional staff in compliance with University strategies. 7. Directs a staff of exempt and non-exempt employees. 8. May perform other duties as assigned.

Required Education and Experience
Bachelor’s Degree in related field and seven years of experience or an equivalent combination of education and related experience.

Duration Type

Work Week
Standard (M-F equal number of hours per day)

University Job Title
Associate Director 3

Worksite Address
150 Munson Street
New Haven, CT 06511

Work Location
Central Campus

Drug Screen

Health Screening

Original Posting Date

Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html for additional information on the background check requirements and process.

Searchable Job Family
Research Res Support, Research/Support

Total # of hours to be worked:

Position Focus:
The Deputy Director, Office of Animal Research Support (OARS) is responsible for leading and operational management of pre- and post-approval teams within OARS, and is responsible for independently identifying and resolving administrative and program compliance issues regarding OARS and the Institutional Animal Care and Use Committee (IACUC). The position works closely with the Director and other animal program leadership, IACUC members, and others in the University research community to ensure operational efficiency of OARS, customer support of scientists, and compliance with laws, regulations, standards, and institutional requirements that impact animal research. In the performance of duties, the position will: refine standard operating procedures to operationalize OARS-related initiatives; review interpret protocol-related data to maintain quality assurance; work closely with the Director to develop strategies to enable OARS, the IACUC, and the animal research community to successfully adapt to changes; and serve as a resource to the University community regarding animal research matters.

• Leads and manages operational matters of OARS, ensuring operational efficiency. This includes leading, managing, and advising on the following: OARS and cross-office initiatives, projects, and requests for assistance by the University community; delivery of day-to-day service levels, customer experience, and quality measures; change management within OARS; collaborations with other business units (e.g. Yale Animal Resource Center, Environmental Health and Safety); operational effectiveness and strategies to ensure quality and efficiency, operational opportunities, and continuous quality improvement; and verifying that institutional requirements have been satisfied.
• Leads, manages, and advises on quality matters (quality control, quality assurance, and quality improvement) to assure compliance with laws, regulations, and standards related to the conduct of animal research. This includes leading, managing, and advising on the following: OARS pre-approval data quality; post-approval monitoring of research studies and other quality improvement activities; and reporting and tracking of OARS-related audit and monitoring findings and reports requested from sponsors, federal agencies, and other oversight bodies.
• Leads, manages, and advises on providing excellent customer service to the animal research community, setting reasonable customer satisfaction goals, and motivating the pre- and post-approval monitoring teams to meet these goals on a consistent basis.
• Leads, manages, and advises on compliance matters as assigned. This includes: serving as a resource regarding applicable laws, regulations, and standards governing animal research; providing advice and ensuring the efficient review, identification, and resolution of regulatory issues with a focus on compliance while meeting customer service expectations; animal research oversight activities (e.g., internal and external reviews, audits, and inspections); and delivering relevant training.

Preferred Education, Experience and Skills:
Advanced degree preferred with 9 years of relevant experience in research administration and 5 years’ prior experience in operational and team management; Certified Professional in IACUC Administration or other relevant certification; Expertise with animal research regulations and guidance; Project, Quality, or Lean management certification.

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Affirmative Action Statement:
Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.

Compensation Grade
Administration & Operations

Compensation Grade Profile
Manager; Program Leader (26)

Bargaining Unit
None - Not included in the union (Yale Union Group)

Supervisory Organization
Animal Use Regulatory

Time Type
Full time

Required Skill/Ability 1:
Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills; organized, self-directed, and proactive with the ability to work, plan, research, and conduct multiple projects on a flexible schedule.

Required Skill/Ability 2:
Proven proficiency in evaluating information, analyzing data, formulating logical and objective conclusions, and making recommendations for effective solutions, strategies, and approaches.

Required Skill/Ability 3:
Demonstrated exceptional customer service approach with the ability to work effectively with others; and demonstration of ethics and integrity in professional matters, sensitivity to confidentiality, and commitment to protecting research animals.

Required Skill/Ability 4:
Demonstrated understanding of and ability to interpret, and apply applicable animal research regulatory and guidance with the ability to distill and communicate these complex regulatory and guidance expectations into understandable information.

Required Skill/Ability 5:
Demonstrated technology and software application skills; ability to learn new software packages; highly skilled in office productivity software (e.g., Word, PowerPoint, Excel, SharePoint, Outlook, Adobe, etc.).

Yale University is a tobacco-free campus